Quick Reference
At a Glance
| Dates | Thursday, September 24 – Saturday, September 26, 2026 |
| Venue | Fairmont Washington, D.C. Georgetown 2401 M Street NW, Washington, D.C. 20037 |
| Room Block | Book your room here |
| Full Schedule | Follow the live event schedule here |
| Registration Opens | Thursday, September 24 — Check-In & Registration, 4:00 – 6:00 PM |
| Exhibitor Hours | Friday, September 25: 11:00 AM – 12:00 PM | Saturday, September 26: 10:00 – 11:30 AM |
| AV & Electric | Order through Encore here |
| Attendees | MDIB members and guests — practice-owning dentists from across the country |
| Sponsor Contact | events@mommydibs.com |
What's Included
Your Sponsorship Deliverables
Here is what's included in your sponsorship package by tier. If you have questions about the status of a specific deliverable, please reach out to events@mommydibs.com.
Diamond
Sponsor table at the event in an optimal location
Entrance signage featuring your company logo
Company recognition in a Facebook Live & Instagram Live video leading up to the event, reaching 10,000+ MDIB members
Sponsor name on the back of the official event T-shirt
Complimentary value add-on items (details coordinated with our team)
Zirconium
Sponsor table at the event
Entrance signage featuring your company logo
Company recognition in a Facebook Live & Instagram Live video reaching 10,000+ MDIB members
Logo placement on the event page at mommydibs.com
Logo in two quarterly newsletters, plus one post-event email blast
Full-page sponsor ad on the event website (creative provided by you)
Logo on the event ticket registration page
Announcement on the private Mommy Dentists in Business Facebook group (10,000+ members)
Gold
Sponsor table at the event
Entrance signage featuring your company logo
Sponsor ad on the event website (creative provided by you)
Logo on the event ticket registration page
Announcement on the private Mommy Dentists in Business Facebook group
Your Days at a Glance
Event Schedule
Below is an overview of all three days, with your key sponsor moments highlighted. Follow the full, up-to-date event schedule anytime at mommydibs.com.
Thursday, September 24
2:00 PM
Speaker's WorkshopRuns through 5:00 PM — ticketed, separate registration
4:00 PM
Check-In & Registration OpensAttendees begin arriving — plan to have your table set up by this time
Friday, September 25
7:30 AM
Check-In
8:30 AM
Morning Sessions BeginProgramming runs through 11:00 AM
11:00 AM
★ Exhibitor HoursYour primary window to connect with attendees — runs through 12:00 PM
1:00 PM
Afternoon SessionsProgramming runs through 4:00 PM
Saturday, September 26
7:00 AM
Check-In
8:00 AM
Morning Sessions BeginProgramming runs through 10:00 AM
10:00 AM
★ Exhibitor HoursRuns through 11:30 AM
11:30 AM
Operation Smile
12:00 PM
★ Giveaways & Closing MessagesIf you're contributing a raffle or giveaway item, please coordinate with the MDIB team in advance — this is a high-visibility moment with the full group
1:30 PM
Breakout: The Ins & Outs of Practice TransitionsGeorge Murray — earn 2 CE credits — sponsored by Wood & Delgado — separate registration required
1:30 PM
Speaker's Workshop, continuedRuns through 4:30 PM — separate registration required
On-Site
Table Setup & Load-In
We ask that all sponsor tables are fully set up ahead of Check-In & Registration opening at 4:00 PM on Thursday, September 24. Your exact setup window and table assignment will be shared with you by the MDIB team in advance of the event.
Setup
Please see the Shipping Instructions guide for complete details on sending materials to the hotel ahead of time. Be sure to notify our team once your shipment is on its way so we can look out for it.
Hotel contact for shipping inquiries: Fairmont Washington, D.C. Georgetown
2401 M Street NW, Washington, D.C. 20037
Load-Out
Please plan for your team to remove all materials by the close of the event on Saturday, September 26. If you need to arrange a later pickup or shipping return, please coordinate with the hotel directly.
Be Prepared
What to Bring for Your Table
A suggested checklist for your sponsor setup.
Table display / banner or backdrop
Business cards
Product samples or brochures
Branded giveaway items
Raffle item (if contributing)
Lead capture method (clipboard, QR code, tablet)
Any AV or display equipment
Note: Please confirm AV availability with the MDIB team in advance. AV and electricity at your table can be ordered directly through our AV partner, Encore — place your order here. Electrical service is included with any AV order.
Where to Stay
Accommodations
The event is held at the Fairmont Washington, D.C. Georgetown — staying on-site makes setup and load-out significantly easier. We recommend booking at the group rate while rooms are available.
Hotel Details
Fairmont Washington, D.C. Georgetown
2401 M Street NW
Washington, D.C. 20037
Group Rate
Special MDIB rates are available through the link above and also apply to nights outside the meeting block. Rooms are limited — we recommend booking early.
Questions about the hotel reservation? Contact us at events@mommydibs.com
Travel
Getting There
Flying In
- Reagan National (DCA) — closest airport, approx. 15–20 min by rideshare
- Dulles (IAD) — approx. 40–50 min by rideshare
- BWI (Baltimore) — approx. 50–60 min by rideshare
If you are transporting display materials, a rideshare with luggage space or a rental vehicle may be the most practical option.
Driving & Parking
If you are driving and bringing display materials, contact the Fairmont directly to confirm valet and self-parking availability and rates.
Georgetown does not have a direct Metro stop, so most sponsors find driving or rideshare most practical for transporting materials.
Action Items
Before You Arrive
To ensure all of your sponsor deliverables are executed on time, please confirm the following have been submitted to the MDIB team.
Sponsor Submission Checklist
✓ Company logo file — high-resolution, for entrance signage and print materials
✓ Sponsor ad creative — 1080x1080px, JPEG or PNG, due by August 1, 2026 — send to Maria at events@mommydibs.com
✓ Representative attending confirmation — name(s) of who will be on-site
✓ AV & electric order — if needed at your table, order directly through Encore
✓ Raffle or giveaway item — if contributing, notify the team in advance
✓ Signed sponsorship agreement — if not yet on file
Questions or submissions? Send to events@mommydibs.com
We're Here for You
Your Point of Contact
Our team is available to support you before and during the event. Please don't hesitate to reach out — we want your on-site experience to be as smooth and productive as possible.
Sponsor Relations
For questions about your deliverables, logo submissions, table assignment, or any sponsor-specific logistics, email us at events@mommydibs.com.
